Project Coordinator

• Are you a highly organised and confident individual with strong attention to detail wanting to play a key part in successfully delivering projects?
• Do you want to be a part of a team that is instrumental in achieving NPDC's goals and making a meaningful impact for our community?

Ko wai mātou - Who are we

Te Kaunihera-ā-rohe o Ngāmotu - New Plymouth District Council is a local government organisation located in the heart of New Plymouth. Our vision is to be the Sustainable Lifestyle Capital, and our district boasts a spectacular natural beauty from Taranaki Maunga to the moana. In 2021, we were awarded the most liveable city (for a population between 75,000 and 150,000) by the International Awards for liveable communities. We work collaboratively with iwi, Government, not-for-profits and businesses to achieve outcomes that benefit our community.

Te āheinga - The opportunity

As a result of NPDC's Organisation Transformation review, a number of new teams and roles have been created, including the Project Management Office (PMO). NPDC has over $1B of capital projects to deliver over the next decade and the PMO plays a crucial role in delivering this significant investment efficiently and effectively for our community.

We are looking for one experienced and highly organised individuals for the newly created Project Coordinator roles. Reporting to the Business Support Lead, these roles provide direct support to the PMO by supporting project managers with project planning and delivery activities, and the consistent application of effective project controls aligned to NPDCs project management framework.

Tino takohanga - Key responsibilities:

• Actively assist project managers in the consistent use of NPDC and/or good practice project practices/standards, controls, tools and templates that support the project teams to achieve project outcomes - this includes areas such as project planning, project approach/lifecycle, quality management, resource planning, change control, risk and issue management, lessons learned etc
• Support Project Manager(s) in consistently forecasting, analysing and reporting on the status and performance of their projects within Councils project management system
• Build and maintain effective relationships with key stakeholders, working as a trusted partner across the complete project lifecycle phases
• Coordinate, prepare necessary presentation materials and document meetings, circulating minutes in a timely manner and following up on important actions and decisions from meetings
• Record project decisions, changes, processing change request requirements and maintaining registers
• Support Project Manager(s) to complete the handover process which includes asset data capture, capitalisation, financial closure, system closure and closure reports

Ngā tino pūkenga me ngā wheako - Essential skills and experience

You will have two plus years experience in a project role, working with project delivery teams, plus:

• An understanding of project management methodologies and frameworks
• Excellent knowledge of administrative processes, systems and technology
• Experience in developing and reviewing key documentation and working with teams to deliver quality outputs
• Exceptional organisational skills, including multitasking, time-management, and strong ability to prioritise and managing workloads
• Exceptional verbal, written, presentation, facilitation, financial management and report writing skills
• Demonstrated ability working effectively and collaboratively in team environments
• Advanced computer skills and experience with MS products, Sharepoint (or similar online document management portal), HR and Finance systems/ portals

Desirable

• Experience working with Kaupapa Māori, competency in Tikanga and a dedication to applying Te Ao Māori lens
• Experience working in a complex public facing environment with working knowledge of Local Government legislation

He aha ai a Taranaki? - Why Taranaki?

With the stunning Mt Taranaki as a backdrop and the warm iron sands along our coast, it is no wonder Taranaki is one of the best regions in New Zealand and the world. In Taranaki it's easy to achieve an enviable lifestyle without having to compromise your career. Our regions' dynamic surf, multitude of parks and gardens, iconic walkways, major events calendar and mountain playground make this the place to live!

Ōu mātou rourou - What we offer

At the New Plymouth District Council we aim to create and sustain a truly rewarding workplace environment for our staff including solid career pathways, learning and development opportunities as well as personal and professional development.

You can expect to start in this permanent full-time role with us between $75,675 - $81,560.

We have also put together an 'our peoples package' that spans wellbeing, development, benefits, culture and recognition.

If you think this sounds like you, then we would love to hear from you!

Applications close on Sunday, 1 December 2024.