Project and Contract Administrator

Join us at New Plymouth District Council!

Tūhono mai ki Te Kaunihera-ā-Rohe o Ngāmotu!

Who are we? - Ko wai mātou?

Te Kaunihera-ā-Rohe o Ngāmotu - New Plymouth District Council (NPDC) is shaping the future of our district. We're here to serve our community and create a place where people love to live, work and visit. Guided by the principles of Te Tiriti o Waitangi, we're committed to building strong partnerships that respect and celebrate our rich cultural heritage.

Innovation, sustainability and collaboration drive everything we do as we deliver services and initiatives that support our vision: a thriving, connected and future-focused district.

At Te Kaunihera-ā-Rohe o Ngāmotu, we're proud to be an inclusive, dynamic organisation that values people, creativity and progress. If you're passionate about making a real impact and being part of something bigger, this is the place for you.

The opportunity - Te āheinga

We have an exciting opportunity for a motivated Project and Contract Administrator to join our Project Management Office (PMO) team in a full-time, permanent role. As a key member of our team, you'll play an important part in ensuring our projects run smoothly, efficiently and in line with best-practice processes.

In this role, you will provide dedicated project administration and contract management support across a diverse portfolio of projects. You'll help keep our systems running effectively, support the management of our contractor and consultancy panels, and contribute to the smooth operation of NPDC's contract management system.

If you thrive in a busy team environment, enjoy bringing structure to complex work and take pride in delivering high-quality, reliable support, this role offers a chance to make a meaningful impact on projects that shape the future of our district.

Key responsibilities - Ngā haepapa matua

• Contractor panel administration: Track and report on contractor KPIs, create and maintain a register of lessons learnt, coordinate meetings, enter budget allocation, payment and accrual data into the financial system, and manage the SharePoint collaboration site.
• Contract administration: Manage user access to the CEMAR system, set up contracts and track compliance.
• Project support: Complete project set-up tasks in TechOne and P3M systems, assist with reporting, raise and receipt purchase orders, file documents, arrange meetings and take minutes.
• Systems and process support: Maintain processes in Flowingly and coordinate the allocation and closeout of service requests.
• Reporting: Assist with improving reporting and stakeholder collaboration and provide information as required for portfolio governance.
• Maintain awareness of legislative requirements and Council policies and procedures, particularly in relation to relevant legislation.

Essential skills and experience - Ngā pūkenga me ngā wheako

• A formal qualification, for example NZQA procurement or contracts administration.
• Experience in project support or contract administration.
• Proficiency in MS Office and SharePoint.
• Previous experience with contract management systems, project management systems, financial systems or similar.
• Knowledge of procurement and contract processes is desirable.

Why Taranaki? - He aha ngā hua o te rohe nei?

Taranaki isn't just a region - it's a way of life. Here, you'll find the perfect blend of career opportunities and lifestyle in one incredible place. Framed by the majestic Mounga Taranaki and the sparkling Tasman Sea, this is where you can hike world-class trails, surf uncrowded beaches and immerse yourself in a vibrant arts and culture scene - all within minutes of each other.

With affordable living, great schools and a strong sense of community, Taranaki is the ideal spot to live, work and raise a family. Whether you're chasing adventure, craving tranquillity or looking for both, life here offers an unbeatable balance that makes every day extraordinary.

What we offer - Ngā ratonga

At New Plymouth District Council, we're not just offering jobs - we're building careers and creating a workplace where people thrive.

When you join us, you'll discover:

• Clear career pathways - to help you grow and succeed
• Learning and development opportunities - that keep you ahead of the game
• Support for personal and professional growth - so you can be your best self

Plus, our People's Package is designed with you in mind, covering five key pillars: Wellbeing, Development, Benefits, Culture and Recognition.

Because at NPDC, it's not just about what you do - it's about who you become.

You can expect to start in this permanent, full-time role with a salary between $64,133 - $66,921.

Why join us? - Ngā hua o tō hono mai?

Your wellbeing matters to us. We're committed to creating an inclusive, supportive workplace where your contributions are valued and celebrated. Together, we're shaping a vibrant future for New Plymouth - one step, one idea, one achievement at a time.