Executive Support

Permanent Full-Time

Are you ready to be a part of something exceptional? Invercargill City Council invites you to become a driving force in our future-focused team. With a vibrant atmosphere and an unwavering commitment to our values—positivity, respect, responsibility, and above and beyond—we're passionate about creating a team full of outstanding individuals who are as passionate about shaping the future as we are.

Our friendly Governance and Legal team are seeking an Executive Support. This is a pivotal position that requires someone who is well organised, detail-focused and a quick learner as you will be supporting a Group Manager and their wider management team to deliver for our City. You will also need excellent Minute taking skills to assist in the taking of Minutes of Council meetings and other meetings as required. Above all, you will be resilient, a problem solver, politically astute and have a positive outlook.

You will be a central point of contact for a team, dealing appropriately with matters of a highly confidential and sensitive nature.

The hours of work for this position are 8:00am - 5:00pm, Monday - Friday.

Key responsibilities for this role include:

• Providing high quality, timely, executive and administrative support to the assigned Group Manager and their direct reports
• Attending Council, Committee and/or other entity meetings to capture accurate Minutes of those meetings as well as, preparing, producing and distributing agendas.
• Scheduling meetings for the Group Manager and attend meetings where required
• Assisting with the collation and release of information for requests under the Local Government Official Information and Meetings Act
• Contributing to or undertaking projects and/or other initiatives that may be assigned by the Team Leader - Governance and Executive Support or assigned Group Manager

What you will bring:

• NCEA Level 3 with competencies in English, Maths, Office Systems and Computer Skills; and/or equivalent level of knowledge
• At least three years of practical applied experience demonstrating support to a senior management level
• Practical experience of minute taking
• Strong interpersonal skills with the ability to communicate effectively and confidently with a wide range of customers; ratepayers; residents; politicians and Council's stakeholders
• Outstanding attention to detail

What we offer:

• Flexible working environment
• Career progression and training/development opportunities
• Positive focus of employee health and well-being: Workstation assessments, free flu vaccines, EAP services, 50% off eye exams, discounted gym memberships etc
• Kiwisaver and Superannuation Schemes
• Access to sick leave from day one of employment

Waihōpai Invercargill is New Zealand's southernmost city and the heart and hub of Southland. We're known for our lush green spaces, like award-winning Queens Park and our long summer daylight hours. Our city has character, charm and a laidback atmosphere. There's outstanding nature reserves, Ōreti Beach and the Waihōpai River to explore plus our lively restaurants complemented by a thriving entertainment and arts scene which are hard to beat! The sensible gridded layout featuring wide streets ensures a convenient 10-minute drive to work. Who wouldn't want to call this place home?

For more information please see the full position description or contact the Invercargill City Council on (03) 211 1777. Please don't apply directly via SEEK as we won't receive your application. Apply online at Jobs - Invercargill City Council

Applications close 24 August 2025. Please note applications will be processed as they are received and we encourage you to apply early as this advert may be removed at any time.

Successful applicants must be legally entitled to live and work in New Zealand. While all applications will be reviewed, first priority will be given to those applicants who are currently residing in New Zealand

To apply for this job go to: https://icc.recruitmenthub.co.nz/Vacancies https://www.icc.govt.nz/council/jobs

Reference code 6793322. 

Applications close 24 August 2025