Executive Assistant to Mayor and CE

Are you looking for a varied and challenging role?

Do you enjoy making a real difference for your community?

If so, here's your opportunity!

About our District - Our mission is to make our communities better and this role will play a key part in achieving this. We are located in a tranquil area of New Zealand offering some of the best access to the great outdoors. We also boast attractive housing prices for your town, village or rural lifestyle and we are within commuting distance to larger centres.

About our Organisation - We are an energetic and progressive, values-based organisation, which is dedicated to providing quality services and facilities for our communities. We place a strong emphasis on our organisational culture, which in turn creates strong engagement across our team. We employ people with a 'Can Do' attitude who want to work for a united organisation with a strong sense of family that is proud to serve its communities.

At STDC, we offer a proven "best place to work" environment, access to a sick leave bank, flexible working opportunities and retention incentive benefit upon five years of employment. Our team culture encourages innovation, we care about your professional development, and you will be working with an elite and motivated team of professionals.

About the Role - The purpose of the position is to provide pro-active, quality and comprehensive assistance to the CE and Mayor to enable them to undertake their roles efficiently and effectively. The position is responsible for administrative management of the Mayor and CE's Office. It will also support and enhance relationships between the Mayor, Chief Executive and key community stakeholders e.g. business community, iwi and community groups.

Do you have what it takes? - Anticipating the needs of the Chief Executive and Mayor to ensure they have the information and resources they need to prioritise and undertake their work effectively without having to ‘sweat the small stuff' is key. You will act as the first point of contact, interpreting, screening and assisting with emails, developing appropriate responses and managing telephone calls and correspondence. You will research and follow up on incoming issues and concerns addressed to the Chief Executive and Mayor or specific projects as required including those of a sensitive or confidential nature. You will evaluate and determine the appropriate course of action, referral or response as needed with relevant staff.

Managing Mayoral and civic functions including ANZAC Day ceremonies, South Taranaki Community Awards, New Zealand citizenship ceremonies, community recognitions, openings and other special events is also a requirement of this role.

About You - You are a talented team player with a Diploma in Business Administration or other relevant field and have significant experience as an Executive Assistant working for a CE or other top-level executive. You have a high degree of proficiency with MS Office applications, a demonstrated ability to maintain confidentiality and discretion and a high level of professionalism along with excellent communication and relationship management skills to interact daily with a diverse range of people. Strong organisational skills and an ability to prioritise conflicting demands in a busy environment, to achieve deadlines and see responsibilities through to completion is expected as is a demonstrated commitment to the principles of Te Tiriti o Waitangi and Te Ao Māori.

Applicants for this position must be legally entitled to work in New Zealand, therefore must have NZ residency or hold a valid NZ work visa. In terms of residence class visa applications, priority will be given where the applicant is in New Zealand.

The salary range for this position is between $85,500pa and $95,000pa and the appointed starting level will be dependent on skills and experience and will be discussed during interviews with shortlisted candidates.This is a full time permanent position.

Applications will be reviewed as they are received so if this role appeals to you, apply now! Head over to our website www.southtaranaki.com where you can access the background information and job description for the role. If submitting an application, please ensure you provide a covering letter outlining your skills and experience for the role along with your most current CV.

Applications close at 4pm on Sunday 15 November 2026 or when a suitable candidate has been appointed to the role.

To apply for this job go to: https://southtaranaki.recruitmenthub.co.nz/Vacancies & enter ref code: 6943013.