Executive Assistant - Finance and Planning

Join us at New Plymouth District Council!

Tūhono mai ki Te Kaunihera-ā-rohe o Ngāmotu!

Who are we? - Ko wai mātou?

Te Kaunihera-ā-rohe o Ngāmotu - New Plymouth District Council (NPDC) is dedicated to serving our community and enhancing the quality of life for those who live, work, and visit here.

We are guided by the principles of Te Tiriti o Waitangi and are committed to fostering partnerships that respect and celebrate our district's rich cultural heritage.

Through innovation, sustainability, and collaboration, we aim to deliver exceptional services and initiatives that support our vision of building a thriving, connected, and future-focused district.

At Te Kaunihera-ā-rohe o Ngāmotu, we pride ourselves on being an inclusive and dynamic organisation that values people, creativity, and progress.

The opportunity - Te āheinga

We have an exciting fixed-term opportunity for an experienced Executive Assistant to join our Finance and Planning Group from February 2026 to December 2026, covering parental leave.

In this role, you'll provide high-level executive support to our newly appointed General Manager Finance and Planning, ensuring the smooth and efficient operation of the group.

This is a dynamic and varied position where your exceptional organisational skills, attention to detail and ability to anticipate needs will truly shine.

You'll be at the heart of a fast-paced environment, managing priorities, coordinating communications and enabling the General Manager to focus on strategic outcomes.

If you thrive on being proactive, building strong relationships and keeping things running seamlessly behind the scenes, this role is for you.

Key responsibilities - Ngā haepapa matua

• Providing professional, high-quality executive support and secretarial services to the GM
• Coordinating administration tasks such as diary and email management, travel arrangements, meeting coordination and minute-taking
• Assisting with preparation and presentation of key documents, reports and communications
• Supporting payment processing and maintaining information systems
• Handling confidential and sensitive information with discretion
• Identifying opportunities for process improvement and efficiency

Essential skills and experience - Ngā pūkenga me ngā wheako

• Advanced computer skills, including proficiency in Microsoft Office (Word, Excel and PowerPoint)
• Excellent written and verbal communication skills
• Strong document presentation skills and attention to detail
• Ability to work collaboratively and maintain confidentiality
• A current driver’s licence
• Experience in project or event coordination and familiarity with information systems will be an advantage

What we offer - Ngā Ratonga

At New Plymouth District Council, we aim to create and sustain a truly rewarding workplace environment for our staff.

This includes:

• Solid career pathways
• Learning and development opportunities
• Personal and professional growth
• Our Peoples Package spans five key pillars:

  Wellbeing, Development, Benefits, Culture and Recognition

You can expect to start in this fixed-term, full-time role with a salary of between $73,318 - $76,506.

Why join us? - Ngā hua o tō hono mai?

We value the wellbeing of our team and provide an inclusive workplace that recognises and rewards your contributions.

Together, we're building a better New Plymouth - one step at a time.

Applications close Sunday, 11 January 2026.

Be part of a council that values people, culture and opportunity.

Me tūhono mai koe kia tautoko i te Ngāmotu o āpōpō!

Te Kaunihera-ā-rohe o Ngāmotu is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion.

If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.